UVACollab retired on December 31, 2025

UVACollab was retired on December 31, 2025, so course and collaboration sites and their associated content in the system are no longer available.

For more information about the retirement, please see the UVACollab Retirement Project web page (opens new window).

Migrated content

If you are an instructor who previously taught in UVACollab and you need access to instructor-created content from one of those sites, it may have been migrated to UVACanvas for you. Details:

  • Course sites with rosters from the Student Information System (SIS) that were created between the 2022 Spring semester and the time of their transition were automatically migrated to UVACanvas.
  • If you used question pools in UVACollab's Tests & Quizzes tool, quizzes that included your questions were automatically created for you and migrated to UVACanvas.
  • Additionally, instructors had the opportunity to select up to 5 course sites from terms prior to the 2022 Spring semester for migration.

For steps to access migrated content, see the Checklist for Reusing Content from UVACollab (opens new window).

Replacement systems and alternatives to UVACollab

Canvas

Sites for courses from SIS

A site is created automatically in UVACanvas (opens new window) for each course roster in the Student Information System (SIS).

Workspace sites

A UVACanvas workspace site is automatically created for each instructor and graduate student at UVA. A workspace is a personal sandbox where instructors and graduate students can:

  • Test course site setup.
  • Practice tool functionality.
  • Create content that can be imported into their official SIS-rostered course sites.
  • Play around with UVACanvas without affecting learners enrolled in your regular classes.

For additional information about workspace sites, see the UVACanvas Getting Started page for Instructors (opens new window).

Other types of Canvas sites

The Learning Technology Services (LTS) team also fields requests for other types of Canvas sites, including workspace sites, template or blueprint courses, sites for professional development courses, and sites that include non-UVA participants. Below is information about the types of sites that can be included in UVA's Canvas instances and links to details about other tools available at UVA for collaborative work.

UVACanvas additional sites

The scope of UVACanvas includes official course sites in SIS and sites which support official courses or academic requirements for UVA students.

The LTS team can create a site in UVACanvas if it meets all of the following criteria:

  • The site is associated with an academic course or requirement.
  • All participants have active UVACanvas accounts, such that they can log into UVACanvas via NetBadge using a UVA computing ID.
  • Participants will need to use course tools such as Assignments, Quizzes, or other tools that are specific to Canvas Learning Management System (LMS).

If your desired site meets these criteria, please email the LTS team at [email protected] and include the following information:

  • A summary of how you plan to use the site, including the Canvas tools that will be used. For example: "I and other instructors in my department would like a UVACanvas site to co-create quizzes for import into our courses. We plan to use Quizzes and Discussions to communicate about the quizzes we are working on."
  • A name for the desired site, for example, "French Instructors." You will be able to edit this name later.
  • The number of sites required if you need more than one site for the same purpose. For example, some instructors might need two sites to co-create quizzes that are associated with different sections of courses. Sites after the first one will be automatically named with a number appended on the name, for example, "French Instructors," "French Instructors-2." You will be able to edit the name of each site later.
  • The UVA computing ID of at least one person you would like added to the site in the Teacher role. If you know that several people will be managing the site, you can list them separated by commas, for example: "mst3k, tj4u". Anyone in the Teacher role will be able to add other participants to the site later.
UVACanvas Connect sites

If your desired site does require Canvas-specific tools, but does not meet the other criteria for a site in UVACanvas, you might consider using UVACanvas Connect (opens new window).

UVACanvas Connect can be used for:

  • Training or course sites that are not associated with official UVA academic requirements,
  • And/or sites that need to include participants who do not have active UVACanvas accounts.

If you think UVACanvas Connect may be the right fit, please schedule a UVACanvas Connect consultation (opens new window) to discuss this option with the LTS team.

Other systems and sites

If you need a site for collaborative use that does not meet the criteria above for the use of Canvas at UVA, Microsoft Teams (opens new window) is a robust communication and collaboration tool that includes features for posting messages, sharing and collaborating on files, creating and submitting assignments, and adding non-UVA guest participants.

If your requirements are more limited (for example, you only need to share files or schedule online meetings) you can find additional recommendations for collaboration tools on the UVA Collaboration Tools page (opens new window).