How can I add an audio transcript to my Zoom recording?

When you record meetings using the Online Meetings (Zoom) tool, UVA policies (opens new window) require that you provide an alternative method for your audience to understand the content if they cannot hear the audio.

Zoom's Audio transcript feature will automatically generate a searchable text transcript of the audio, and make this transcript available in Zoom's video player.  The text of the transcript can also be displayed in the player as closed captions. You can easily edit the text to correct any errors in the transcript/captions.

Enable audio transcription in your Zoom settings.

You can enable the Audio transcript option in the settings of your personal Zoom account. Once enabled, transcripts are automatically generated for new cloud recordings of meetings you scheduled.

Log in to Zoom.

Go to the UVA Zoom Login page (opens new window) and log in to Zoom.

Select Settings.

From the Personal menu, select Settings.

Select the Recording tab.

Select Audio Transcript.

Under the Advanced cloud recording settings, select the Create audio transcript checkbox.

Record your meeting.

When you start your meeting, if it was not configured to record automatically:

  1. Select Record.
  2. Select Record to the Cloud.

Review and edit the recording.

As described on the UVA Library's Captioning & Transcription page (opens new window), under the section Automated captioning services, automatic transcripts and captions will need to be edited to correct wording, spelling, and punctuation errors.

Access the recording.

Once the transcript has been created, you will receive an email notification from Zoom with a subject line indicating that the Audio Transcript for the recording of your meeting is now available.

You can access the recording to play it via the link in the email or via the Cloud Recordings tab in UVACanvas' Online Meetings tool.

View the recording.

The Zoom player will display the following:

  1. The video of the meeting that you can play,
  2. An Audio Transcript tab where you can search the transcript and select text to skip to the corresponding segment of the video,
  3. A Chat Messages tab that you can select to review messages posted in the chat during the meeting.
  4. If you select the CC (Closed Captions) button in the video player, captions corresponding to the transcript text will also display with the video.

Correct errors in the transcript.

Select Edit for the incorrect text.

When you find an error in the transcript, select the pencil (Edit) icon to the right of the corresponding text.

Edit and save the text.

  1. Enter the correct text in the box provided.
  2. Select Save.

The transcript and captions are updated.

After saving the changes, the edited text will display in both the transcript and captions.