How do I set up a video or audio assignment using Media Gallery?

You can create assignments for student video or audio uploads using multiple tools in your course. Submissions can be private (between student and instructors) or made available to the entire class.


  • Assignments: In an assignment with a Submission Type of Online and Text Entry, students can use the Rich Content Editor to embed media in their submission.
  • Quizzes: In a quiz created using Classic Quizzes, you can add an Essay Question. Students can use the Rich Content Editor to embed media in their answer.

Shared with class:

  • Media Gallery: Students can add media directly to the course's Media Gallery.
  • Modules/Pages: You create a page in Modules where students are allowed to add content. They can use the Rich Content Editor to embed media.
  • Discussions: Students can use the Rich Content Editor to embed media in discussion posts.

This article describes how to set up private assignments in the Assignments tool and assignments that can be shared with the class in Media Gallery. The steps students would take to embed media in other tools (e.g., Quizzes or Discussions) are the same steps they would take in an assignment.

Set up a video or audio assignment in Assignments.

For a simple submission and grading experience, follow the steps to create an assignment (opens new window) and use the Submission Type of Online with the Online Entry Options set to Text Entry only. This will require students to embed their media in the Rich Content Editor.

Tip: If you also need students to upload other types of files (e.g., Word or PDF documents) as part of their submission, they can do so by following the steps in How do I upload a document in the Rich Content Editor as a student? (opens new window).

Provide instructions for students.

Guide your students with clear instructions for how to create and embed their recording. The steps a student will need to take may differ slightly depending on:

  • How the student will be recording or uploading media. For example, they might record video using their internet browser, the Kaltura Capture software, or a mobile device such as a phone or tablet.
  • Whether the student would like to upload their file to My Media and edit the file before embedding it.

You can find steps for different types of submissions in the following articles.

Recording or uploading media at the same time as embedding it in a submission:

Recording and/or uploading media in My Media first, then embedding it in a submission:

  1. Record and/or upload:
  2. Embed media: How do I embed a file from My Media in the Rich Content Editor?

Note: If a student will be recording video with a phone or tablet while uploading it, they should record and upload the video in My Media before embedding it in their submission.

Tip: If you would like each student's video to fill the submission window in SpeedGrader (opens new window) while you are grading, ask them to modify the player settings before embedding their video and select the Video Player without Transcript with a Max Embed Size of 960x570.

If the Media Gallery link is not already in your Course Navigation Menu, follow the steps in How do I manage Course Navigation links? (opens new window) to add it.

Note: In McIntire School of Commerce course sites, the Media Gallery tool is named McIntire Kaltura and included in the Course Navigation Menu by default.

By default, student uploads to Media Gallery are moderated. This means that an instructor must approve each video or audio file before it is released to the rest of the class. If you prefer to have students' files available to everyone in the course immediately, you can disable the Moderate content setting in your course's Media Gallery.

Select Media Gallery from the Course Navigation Menu.

Note: To access the Media Gallery tool in a McIntire School of Commerce course site, select McIntire Kaltura from the Course Navigation Menu instead of Media Gallery.

Select Channel Actions, then Edit.

  1. Select the three bars (Channel Actions) menu.
  2. Select Edit.

Disable Moderate content.

  1. Scroll down on the page to the Options section, and uncheck the Moderate content box.
  2. Select Save.

The page will refresh with a message at the top of the page indicating The information was saved successfully. To return to the main page of Media Gallery, either:

  1. Select the Media Gallery link near the top of the page,
  2. Or select the Back to Media Gallery link at the bottom of the page (next to the Save button).

Provide instructions for students.

As Media Gallery is a repository for all of a course's media, it does not include a specific location to give students assignment instructions. You might post your instructions in another tool in your course, such as Assignments, Syllabus, or a page in Modules.

Students can upload files directly to Media Gallery by following the steps in How do I upload a video, audio file, or image to My Media or Media Gallery?

Alternatively, students can take the steps in the following articles to record and/or upload media to My Media first, then publish their content in Media Gallery:

  1. Record and/or upload:
  2. Publish media: How do I publish video or audio files in Media Gallery?

Tip: Including guidelines for file names in the instructions can make each student's submission(s) easier to identify. For example, you might require students to include their first name, last name, and a title in the name of their file: Student One's Video Introduction.