How can I use a transcript in the My Media or Media Gallery audio player?

In My Media or Media Gallery (Kaltura), audio files with closed captions include transcripts. Captioned media files embedded in Canvas course sites may also have transcripts available, if the person who added the media selected to embed a player with a transcript.

When a transcript is available, you can jump to a certain time in an audio file by searching for and selecting text in the transcript. This can help you quickly navigate to a point of interest.

You can also download and print the transcript. A transcript can be an excellent study aid, particularly if you prefer to learn by reading.

This article includes steps to use the transcript in the audio player. For video files, see How can I use a transcript in the My Media or Media Gallery video player? (opens new window).

Note:

Go to My Media or Media Gallery.

  1. To go to My Media: Select My Media from your Global Navigation Menu.
  2. To go to Media Gallery: Select Media Gallery from the Course Navigation Menu.

Note: To access the Media Gallery tool in a McIntire School of Commerce course site, select McIntire Kaltura from the Course Navigation Menu instead of Media Gallery.

In Media Gallery, access the Media tab.

Screenshot of tabs in the Media Gallery.

If you are accessing a file in Media Gallery and any playlists have been created in the course, the Playlists tab will display as the first page.  If this is the case, select the Media tab to go to it.

Note: The Media tab will display with the number of files currently included in it, e.g., 6 Media.

Select an audio file.

Screenshot example of files in a Media Gallery, with an audio file outlined.

Select the audio file to play.

Tip: This step and the steps below are the same in both My Media and Media Gallery.

Select Play.

Screenshot example of an audio file showing the Play button.

Select the Play button.

Select Plugins.

Screenshot highlighting the Plugins button.

Select the Plugins (...) button.

Select Transcript.

Screenshot of example audio file with the Transcript link highlighted.

Select the Transcript link.

View and navigate with the transcript.

Screenshot of example transcript with navigation shown.

The transcript will open in its own browser window. Each caption displays as a line or block of text in the transcript, and the caption is linked to the timestamp in the audio file where it appears.

  1. The caption that is highlighted in blue indicates your current position in the file.
  2. You may select another caption in the transcript to skip to the timestamp where its text is spoken.

Search the transcript.

Screenshot of example transcript with text entered to search.
  1. Enter text in the Search in Transcript field to search for a word or phrase in the transcript.
  2. To the right of the text you entered, numbers will display indicating how many times the search term was found and the number of the next search result based on your current position in the audio file, for example 1/2. In this example, the word entered in the search has not been spoken yet, so 1 is the next search result, out of a total of 2 times the search term appears in the captions.
  3. The up and down arrow icons to the right of the numbers can be used to scroll the transcript from one search result to another.
  4. Search terms will be highlighted in the transcript text. The next search result will appear as white text on a blue background, and additional results as black text on an orange background.

Download or print the transcript.

Screenshot showing the More Transcript Options menu.
  1. Select the More Transcript Options ( ... ) menu above the transcript.
  2. Select Download current transcript to download a text file (.txt) of the transcript.
  3. Select Print current transcript to print it.

Note: If more than one captions file is attached to an audio file, for example a captions file in the audio file's original language and a translated file for subtitles, you can choose which captions file will be displayed as the "current transcript" to download or print. Open the transcript menu option to display captions, which will either be listed as the label of the captions (as in the example screenshot above) or Off. The label is typically the language in which the captions are spoken, for example, English [auto]. From this menu, select the desired captions file.