How do I allow someone to view, publish, or edit a file in My Media?

By default, only the owner of a file in My Media/Media Gallery (Kaltura) may view the file in My Media, publish the file in their Canvas courses, edit and download the file, and access media analytics such as viewing statistics and submissions to video quizzes.

To give someone else permission to view, publish and/or edit your video, audio, or image file, and view media analytics, you may add them as a Collaborator on the file. If you give someone permission to edit a video, they can also download it.

Note:

  • If multiple UVA faculty, staff members, or students need to be granted permissions on a set of media files, a Kaltura "group" can be added to those files as a collaborator. Please reach out to the Learning Technology Services (LTS) team at [email protected] if you would like to explore this option.
  • If you uploaded a media file on behalf of someone else or if you are leaving UVA and a colleague will need continued access to a file you own, you may transfer ownership of the file to them (opens new window).

Tip: Collaborators may also be added while uploading a new file. For details, see one of the following articles:

Go to My Media.

Screenshot of links in menu.

Select My Media from your Global Navigation Menu.

Note: Steps for McIntire School of Commerce instructors to access McIntire My Media can be found in How can I access McIntire My Media? (opens new window).

Select the item to edit.

Screenshot example of a file in My Media with the title of a video file outlined.

Select the title of the video, audio, or image file.

Select Actions, then Edit.

Screenshot of the Actions menu under the media player.
  1. Scroll down on the page under the media player.
  2. Select the Actions menu.
  3. Select Edit.

Select the Collaboration tab.

Screenshot example of a video in My Media with the Collaboration tab outlined.

Under the media player, select the Collaboration tab.

Add a collaborator.

Screenshot of the Collaboration options for a video with the Add Collaborator button outlined.

In the Media Collaborators section of the page, select + Add Collaborator.

Select the collaborator.

Screenshot of the Add a Collaborator dialog with a user outlined for selection.
  1. In the Add a Collaborator dialog that pops up, enter the Name or User ID (UVA computing ID or non-UVA email address) for the person or Kaltura group to add as a collaborator.
  2. From the list of names that appear, select the desired collaborator.

Tip: You may add more than one collaborator at once with the same permissions. After selecting the first collaborator, start entering text in the box to the right of their name to find and select another person.

Select permissions, then Add.

Screenshot of the Add a Collaborator window with permissions selected.
  1. Under Select permissions, choose the desired permission(s).  Options include:
    • Co-Editor: The collaborator(s) may edit the media file. For a video or audio file, co-editors may create copies of the file and view video analytics, including student submissions to a video quiz. Co-editors may also download video files.
    • Co-Publisher: The collaborator(s) may publish the media file in Media Gallery in any of their Canvas courses and embed the file in the Rich Content Editor.
    • Co-Viewer: If this is the only permission granted, the collaborator(s) may view the media file within My Media in their Home site, but may not edit or publish it elsewhere. They may also view the file at any time if it has a Publishing Schedule set to specific dates.
  2. Select Add.

Note: If you cannot find the Add button in the Add a Collaborator window, you may need to zoom out on text in your internet browser by typing Ctrl + - (in Windows) or Command + - (on a Mac).

View new collaborator(s).

Screenshot of the Media Collaborators section with the newly added collaborator outlined.

When the Add a Collaborator window closes, you will be able to find the new collaborator(s) listed in a table under the Media Collaborators section of the page.