Learning Technology Services HelpUVA LMS DocumentationIntegrated ToolsMy Media & Media Gallery (Kaltura)How do I upload a video or audio file to embed in the Rich Content Editor?

How do I upload a video or audio file to embed in the Rich Content Editor?

When using the Rich Content Editor to add content in Canvas, you can upload a video, audio file, or image and embed it in the editor. This allows you to quickly add media in tools such as Modules, Assignments, and Discussions.

For more options to upload and add media to courses, see:

Go to the page where you will embed the media.

The Rich Content Editor is available on most pages in Canvas where text can be added. For example, you may use the editor to create a page in Modules, create or submit an assignment, or make a discussion post.

Pictured above is where an instructor can find the Edit button on a course Welcome page to add an introductory video to that page.

Position your cursor in the editor.

Position your cursor where you want to embed the media.

Tip: It is recommended to add some text in the editor above the media, to give it context.

Select Embed Kaltura Media.

Select the Embed Kaltura Media (or Embed Kaltura Media McIntire Commerce) button in the editor's toolbar. The button looks like a multicolored sun.

Select Add New, then Media Upload.

Screenshot showing Embed Kaltura Media window. Graphic link opens modal with larger image. Press Escape to exit modal.

In the Embed Kaltura Media window:

  1. Select Add New.
  2. Select Media Upload.

Drag and drop the file to upload or select to choose a file.

  1. Drag and drop the file to upload into the Upload Media box,
  2. Or select the Choose a file to upload button. Then, select the file to upload from your computer.

Wait for the upload.

  1. Depending on the size of your file, the upload may take some time to complete. During this time, the upload progress will display on the screen.
  2. When the file is successfully uploaded, an Upload Completed! message will replace the progress bar.

Edit the name.

By default, the Name will be the name of the file you uploaded, e.g., Welcome video.mp4. It is recommended that you edit the Name to make your file easy to find in My Media.

Add details as needed.

Description or Tags (Optional)

Add a Description or Tags for searching.

Publishing Schedule or Collaborator(s) (Optional)

  1. By default, the file will Always be available to viewers on the page where it is embedded. To restrict when viewers can access the file to specific dates and times, change the Publishing Schedule to Specific Time Frame. For details, see How do I schedule a file's availability in Media Gallery?
  2. Select Add Collaborator to give someone else access to your file as a Co-Editor, Co-Publisher, or Co-Viewer. For details, see How do I allow someone to publish or edit one of my Media Gallery files?

Note: As the video owner, you will always be able to play your video even if its Publishing Schedule is restricted. Anyone you add on the video as a Collaborator (Co-PublisherCo-Editor, or Co-Viewer) will also be able to play it at any time.

Select Save.

Near the bottom of the Embed Kaltura Media window, select the Save button.

Embed the file.

You may either embed the video, audio, or image file with the default player settings, or edit the settings before embedding it to customize the player.

To use the default settings, select Save and Embed.

The default settings for each type of media are listed below.

  • Default video player: Video Player with Transcript with a Max Embed Size of 608x450.
  • Default audio player: Audio Player without Transcript with a Max Embed Size of 500x130.
  • Default image player: Image Embed with a Max Embed Size of 608x402.

Select Save and Embed to confirm embedding the media with default settings. Skip to the steps for viewing the embedded file.

To modify the player settings, select Embed Settings.

Select the Embed Settings (cog) button to be able to select the type of player to use for embedding the media. For example, you will be able to choose whether or not to have a transcript displayed once the video or audio file is captioned, and the size of the embedded media player.

Select settings, then Embed.

Screenshot of Embed Settings page.
  1. You will be taken to a screen to choose your settings. Change these settings as desired.
  2. Select Embed to confirm embedding the media.

Tip: Embedding a Player with Transcript is recommended for accessibility. For more information, see How can I use a transcript in Media Gallery? (opens new window).

Note:  By default, the checkbox Set as my default settings for media type: will be selected. Keeping this box checked will change your default embed settings for the type of file you are embedding (e.g., Video) to the settings you select.

Wait for the file to process.

It may take some time for your uploaded file to process. If it does, a Media is being processed message will appear in the editor where your media will be embedded.

Preview the file.

When the file is done processing, it will appear in the editor. Select the Play button to preview it.

Save or submit your work.

After you have finished adding content, be sure to save or submit your work.

Add captions for accessibility.

If you have embedded a video or audio file, don't forget to follow the steps to request captions in My Media to make the file accessible!