How do I upload a video or audio file to embed in the Rich Content Editor?
When using the Rich Content Editor to add content in Canvas, you can upload a video, audio file, or image and embed it in the editor. This allows you to quickly add media in tools such as Modules, Assignments, and Discussions.
Tip: For more options to upload and add media to courses, see the following articles.
- How do I upload a video, audio file, or image to My Media or Media Gallery? (opens new window)
- How do I upload a video or image to My Media from a phone or tablet? (opens new window)
- How do I embed a file from My Media in the Rich Content Editor? (opens new window)
- How do I add a file from My Media to a module? (opens new window)
- How do I publish videos, audio files, or images in Media Gallery? (opens new window)
Go to the page where you will embed the media.
The Rich Content Editor is available on most pages in Canvas where text can be added. For example, you may use the editor to create a page in Modules, create or submit an assignment, or make a discussion post.
Pictured above is where an instructor can find the Edit button on a course Welcome page to add an introductory video to that page.
Position your cursor in the editor.
Position your cursor where you want to embed the media.
Tip: It is recommended to add some text in the editor above the media to give it context.
Select Embed Kaltura Media.
Select the Embed Kaltura Media (or Embed Kaltura Media McIntire Commerce) button in the editor's toolbar. The button looks like a multicolored sun.
Note: If the Embed Kaltura Media button does not appear in the editor's toolbar, you can find the option by following the steps in How do I select content from an external app in the Rich Content Editor? (opens new window).
Select Add New, then Media Upload.
In the Embed Kaltura Media window:
- Select Add New.
- Select Media Upload.
Drag and drop the file to upload or select to choose a file.
- Drag and drop the file to upload into the Upload Media box,
- Or select the Choose a file to upload button. Then, select the file to upload from your computer.
Wait for the upload.
- Depending on the size of your file, the upload may take some time to complete. During this time, the upload progress will display on the screen.
- When the file is successfully uploaded, an Upload Completed! message will replace the progress bar.
Edit the name.
By default, the Name will be the name of the file you uploaded, for example, Welcome video.mp4. It is recommended that you edit the Name to make your file easy to find in My Media.
Add details as needed.
Description or Tags (Optional)
Add a Description or Tags for searching.
Publishing Schedule or Collaborator(s) (Optional)
- By default, the file will Always be available to viewers on the page where it is embedded. To restrict when viewers can access the file to specific dates and times, change the Publishing Schedule to Specific Time Frame. For details, see How do I schedule a file's availability in Media Gallery? (opens new window).
- Select Add Collaborator to give someone else access to your file as a Co-Editor, Co-Publisher, or Co-Viewer. For details, see How do I allow someone to view, publish, or edit a file in My Media? (opens new window).
Note: As the video owner, you will always be able to view your file even if its Publishing Schedule is restricted. Anyone you add on the video as a Collaborator (Co-Publisher, Co-Editor, or Co-Viewer) will also be able to view it at any time.
Select Save.
Near the bottom of the Embed Kaltura Media window, select the Save button.
Embed the file.
You may either embed the video, audio, or image file with the default player settings, or edit the settings before embedding it to customize the player.
To use the default settings, select Save and Embed.
The default settings for each type of media are listed below.
- Default video player: Video Player with Transcript with a Max Embed Size of 720x450.
- Default audio player: Audio Player with Transcript with a Max Embed Size of 400x134.
- Default image player: Image Embed with a Max Embed Size of 608x402.
Select Save and Embed to confirm embedding the media with default settings. Skip to the steps for viewing the embedded file.
To modify the player settings, select Embed Settings.
Select the Embed Settings (cog) button to be able to select the type of player to use for embedding the media. For example, you will be able to choose whether or not to have a transcript displayed once the video or audio file is captioned, and the size of the embedded media player.
Select settings, then Embed.
- You will be taken to a page to choose your settings. Change these settings as desired.
- Select Embed to confirm embedding the media.
Tip: Embedding a Player with Transcript is recommended for video and audio accessibility. For more information, see How can I use a transcript in the My Media or Media Gallery video player? (opens new window) or How can I use a transcript in the My Media or Media Gallery audio player? (opens new window).
Note:
- By default, the checkbox Set as my default settings for media type: will be selected. Keeping this box checked will change your default embed settings for the type of file you are embedding (video, audio, or image) to the settings you select.
- If you select a Downloads Enabled Player, anyone who plays the video or audio file or views the image on the page where it is embedded will be able to download the media file, its audio transcript(s), and any files you attach to it. If you are embedding a video that was created with multiple recording inputs using either Kaltura Capture (opens new window) or the Record in Browser screen sharing feature (opens new window), viewers will be able to download each recorded video as separate files.
Wait for the file to process.
It may take some time for your uploaded file to process. If it does, a Media is being processed message will appear in the editor where your media will be embedded.
Preview the file.
When the file is done processing, it will appear in the editor. Select the Play button to preview it.
Save or submit your work.
After you have finished adding content, be sure to save or submit your work.
Add captions for accessibility.
If you have embedded a video or audio file, don't forget to follow the steps to request captions in My Media (opens new window) to make the file accessible!