Course Email: New Features & Updates

This article documents new features, fixes for issues, and updates in the Course Email tool.

The most recent changes and updates will be displayed at the top, with previous updates in collapsed sections below. You can open a section for an older date to find the information posted on that date.

Send and Receive Emails from an Alias or Non-UVA Email Address

Screenshot example of multiple email addresses in a Canvas Profile.

Course participants can now send and receive course emails using any of the email addresses included in their Canvas account. This provides support for those who prefer to use a UVA email alias or non-UVA email address.

For steps to add email addresses to your Canvas account, see How do I add an additional email address as a contact method in Canvas as an instructor? (opens new window). (The steps are the same for students.)

Note: It may take up to 2 hours after adding an email address in Canvas for it to be added to a course email list. Instructors can check if an address has been added by selecting the number of participants on an email list, and reviewing the email addresses that are included.

Add Additional Subscribers

Screenshot showing the Add New button for subscribers and text fields to enter a person's Email and Name.

A new Additional Subscribers option is available in Preferences for instructors to add individual email addresses to their course email list as subscribers. This feature allows instructors to add alternative addresses for sending and receiving course emails, without adding those addresses to their Canvas account.

Instructors can also add participants who do not need access to the Canvas course site to their email list. For example, a non-UVA guest lecturer's email address could be added so they can send and receive messages associated with the course.

September 18, 2023 - Initial Release Notes

The Course Email tool allows instructors and TAs to create email lists to contact participants in their courses from their preferred email application, such as Outlook. For steps, see How do I create an email address for a course or section?

Course Email List

Screenshot example of a course email address.

Instructors can create an email address that can be used by participants in their course site to send messages to everyone in the site.

Section Email List

Screenshot highlighting an example section email address.

Instructors can create an email address that can be used by participants in a specific course section to send messages to all members of the section.

Edit Preferences

Screenshot of Preferences editing screen.

Instructors can modify the Preferences of each email list they have created as follows:

  • Update the email address. Note: Each email address includes a unique numeric identifier that cannot be removed to ensure that if the address is changed after messages have been sent, the archive of previously-sent messages remains available.
  • Choose whether only members of the course/section for which the list was created can send messages to it, or if anyone with the email address can send messages to it (publicly available).
  • Set the reply to address for the list to the course/section (all members of the email list) or the original sender of the message. By default, replies go to the Original sender.
  • Choose whether the email archive is displayed to students. By default, students can access the archive.

View Participants

Screenshot highlighting links to participant lists.

For each email list, instructors can select a link with the number of participants to view who will receive messages sent to the list.

View Email Archive

Screenshot highlighting a link to an Archive for a list.

By default, all participants on an email list can view the Archive of emails previously sent to the list. Instructors can hide the archive from students, if desired, by editing the Preferences.

Delete Archived Email

Example archived message with Delete button highlighted.

An instructor can delete a message from the email archive by accessing the archived message, then selecting to Delete it.