How do I invite a non-UVA guest to a meeting in Online Meetings?
You can invite non-UVA guests, for example guest speakers or subject matter experts, to your Zoom meetings.
If your meeting is configured to only be available to UVA participants because you want to take attendance or use pre-assigned breakout rooms, you will need to add an Authentication Exception to allow the guest to access the meeting.
If your meeting does not have access restricted to UVA participants, you can copy and share the meeting link or invitation with your guest. Skip to the step to find a meeting link or invitation.
Add an Authentication Exception.
Schedule a new meeting or edit a meeting.
You can add an Authentication Exception while scheduling a new meeting or editing an existing meeting.
Edit an existing meeting.
To edit an existing meeting, first select the Topic of the meeting, for example, Week 1 Lecture.
Select Edit this Meeting.
- Scroll down near the bottom of the page.
- Select Edit this Meeting.
Add an exception in the Security settings.
- In the meeting's Security settings, select the checkbox Only authenticated users can join meetings.
- By default, when this setting is enabled, All virginia.edu Domains is selected. This means that attendees must be signed into Zoom using their UVA Zoom accounts. You can select the menu (not pictured) and change the setting to Sign in to Zoom to allow non-UVA participants using Zoom to join.
- For the Authentication Exception, select the Add link.
Select + Add Participant.
The Authentication Exception dialog will pop up.
Select the + Add Participant link.
Enter the name and email address.
Enter the guest's name and email address in the fields provided.
Add additional guests as needed.
If you need to add another guest, select the Add Participant link to display another set of text fields and enter their name and email address.
Select Save.
When you have entered the name and email address of each desired guest participant, select Save.
View exception(s).
The Authentication Exception dialog will close. Any guest participants you will add as exceptions will be listed under Authentication Exception in the meeting's settings.
Note: To successfully add the participants, you must follow the next step to save your meeting.
Save your meeting.
After you save the changes to your meeting, an email will be sent to each guest participant with a unique meeting link. They will be able to use this link to join the meeting without logging into Zoom.
Find the link or invitation for a meeting.
If your meeting does not have access restricted to authenticated users, you can copy the meeting link or invitation to share it with your guest.
Note: You must have a meeting scheduled to find its link or invitation. If you have not yet scheduled your meeting, follow the steps in How do I schedule online meetings? (opens new window).
Select the meeting.
Select the Topic of the meeting you would like the guest to attend, for example, Week 1 Lecture.
Copy the link or meeting invitation.
Copy the Join URL.
The Join URL is the meeting link. You can copy this link and share it with your guest participant.
Copy the meeting invitation.
The full meeting invitation includes additional details such as the meeting date and time and phone numbers to call in for audio. To open the meeting invitation, select the Copy Meeting Invitation link.
Select Copy Meeting Invitation.
The Copy Meeting Invitation dialog will pop up, displaying the meeting invitation. Select Copy Meeting Invitation to copy it to your computer's or device's clipboard.