How do I upload and replace a course file with UDOIT?

If you upload a new version of a file in Canvas Files, and the file has been linked or embedded elsewhere in the course, for example in a page or module, the link(s) will break.

You can use the Replace file feature in UDOIT to upload a new version of a file and have its links automatically updated.

Note: This feature only allows you to replace a file with another in the same format. For example, a Word document (.docx) must be replaced with another .docx file.

Go to UDOIT Accessibility Report.

Screenshot of link in menu.

Select UDOIT Accessibility Report from the Course Navigation Menu.

Scan your content. (Optional)

Screenshot displaying information and options for scanning.

The first time UDOIT is selected from the Course Navigation Menu, it will automatically scan course content. After 24 hours, UDOIT will scan new (previously unscanned) content when accessed again from within the course. You can view when the course content was last scanned and manually start a scan for added or edited content if desired by:

  1. Reviewing the last scanned date.
  2. Selecting Scan Now.

Select the Review Course Files tab.

Screenshot of link in menu.

Select the Review Course Files tab near the top of the page.

Review the file.

Screenshot of the Review Course Files table with the Review button outlined.

Select the Review button for the file to be replaced.

Replace file with an uploaded file.

Screenshot highlighting the Replace with an uploaded file button.

Select Replace file with an uploaded file under File Actions.

Upload the file.

Screenshot of the file upload modal as described below.

In the file upload window, the following options are available:

  1. Download File: Download a copy of the original file.
  2. View File: Preview the original file in Canvas.
  3. Replace File: Select the Choose a file to upload link or drag and drop a file to the upload area.
  4. Submit: Replace the file where it is linked in the course.

Choose a file to upload and select Submit.

Note: The uploaded file must be in the same file format as the original file. For example, a Word document (.docx) must be replaced with another .docx file.

View the success message.

Screenshot of the success message.

When the file has finished uploading, a brief success message: "File successfully replaced and is now being scanned for accessibility issues," will be displayed.

Rescan course files. (Optional)

Screenshot outlining the Scan Now button in UDOIT.

After revising content, you may select the Scan Now button in UDOIT to update the list of accessibility issues in the course.